PORT MARINE CIRCULAR NO. 14 OF 2024 CHANGES TO PRE-ARRIVAL NOTIFICATION FROM 1 JANUARY 2025
PORT MARINE CIRCULAR NO.14 OF 2024 CHANGES TO PRE-ARRIVAL NOTIFICATION FROM 1 JANUARY 2025
Published 24 Dec 2024
PORT MARINE CIRCULAR
NO.14 OF 2024
24 DEC 2024
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MARITIME AND PORT AUTHORITY OF SINGAPORE
PORT MARINE CIRCULAR
NO. 14 OF 2024
24 DEC 2024
Shipping Community
Harbour Craft Community
Pleasure Craft Community
CHANGES TO PRE-ARRIVAL NOTIFICATION FROM 1 JANUARY 2025
- This circular supersedes Port Marine Circular No. 11 of 2022 and provide updates on
the changes to the Pre-Arrival Notification (PAN).
- From 1 Jan 2025, the Maritime Singapore Green Initiative (MSGI) will be enhanced.
The incentives for ocean-going vessels previously under GPP will be integrated under the
enhanced Green Ship programme (GSP) – Green Port component.
- To qualify for port dues concession1, the master of every ship, craft or unit calling at
the Port of Singapore must register under the Green Ship Programme – Green Port
component and declare the fuel/technology used throughout the entire duration of port stay in
Singapore in the revised PAN.
- PAN has also been revised for the reporting of compliance with Ballast Water
Management Convention (BWMC). Vessels are now only required to indicate for a valid
BWMC Certificate or Statement of Compliance, and the operational status of the Ballast Water
Management System (BWMS), if applicable.
- Pursuant to Section 44(1), (2) of the Maritime and Port Authority of Singapore Act (Cap.
170A), and Regulations 3 and 63A of the Maritime and Port Authority of Singapore (Port)
Regulations, the Port Master hereby directs owners, masters or agents of vessels to furnish
the required information using the revised PAN form. ANNEX A delineates the types of vessels
to which the revised PAN is applicable, and the revised PAN form is provided in Appendix 1.
- There are no alterations to the requirements or reporting format of the Notification of
Arrival (NOA) for vessels under 500 Gross Tonnage (GT), as outlined in ANNEX B.
1 The vessel must first be registered under the GSP – Green Port through the digitalPORT@SGTM prior to arrival
in Singapore; and subsequently declare the participation in the programme via PAN before arrival into Singapore.
- For any inquiries regarding this circular on the revised PAN, please contact the Port
Security Unit at telephone +65 6221-3127, or email to isps@mpa.gov.sg.
CAPT CHONG JIA CHYUAN
PORT MASTER
MARITIME AND PORT AUTHORITY OF SINGAPORE
ANNEX A
PRE-ARRIVAL NOTIFICATION (PAN)
The revised Pre-Arrival Notification (PAN) form must be submitted by the owner, agent,
or master of the following vessels:
a) Passenger ships, including high-speed passenger craft;
b) Cargo ships, including high-speed craft, of 500 Gross Tonnage (GT) and
above; and
c) Mobile offshore units, including mobile offshore drilling units.
2 The revised PAN form is attached in Appendix 1 for reference and will be available
for download at the URL https://go.gov.sg/ePAN from 28 Dec 2024. Owners, agents, or
masters are required to use the revised PAN form for all vessel arrivals on or after 1 Jan
2025.
3 The completed PAN form must be submitted to the Port Security Unit via email at
isps@mpa.gov.sg at least 24 hours prior to the vessel’s arrival in Singapore. Vessel agent(s)
who are based in Singapore may submit the PAN through digitalPORT@SGTM
(https://digitalport.mpa.gov.sg) from 1 Jan 2025.
4 Once the PAN has been submitted for a vessel, submission of a separate Notice of
Arrival (NOA) is not required.
5 For any inquiries regarding the PAN, please contact the Port Security Unit at telephone
+65 6221-3127, or email to isps@mpa.gov.sg.
APPENDIX 1
MARITIME AND PORT AUTHORITY OF SINGAPORE
Tel: (65) 62213127
Fax: (65) 62213036
Email: isps@mpa.gov.sg
PAN FORM version 11.0
This form may take 10 minutes to complete. You will need the following information to
complete the form:
Pre-Arrival Notification (PAN)
Owner, Agents or Masters of
a) Passenger ships including high-speed passenger craft,
b) Cargo ships, including high-speed craft, of 500GT and above, and
c) Mobile offshore units, including mobile offshore drilling units,
must email a duly completed PAN (this form) to isps@mpa.gov.sg at least 24 hours before arrival
of the ship, craft or unit into Singapore. A ship, craft or unit coming from a nearby port, with less than
24 hours steaming time to Singapore, must immediately on departure from such port complete
this form and email to isps@mpa.gov.sg before arrival into Singapore.
1 Particulars of Ship and Contact Details
* Denotes mandatory field
1.1 * IMO number :
1.2 * Name of ship :
1.3 * Flag State :
1.4 * Type of ship :
1.5 * Call sign :
1.6 * Arrival Fwd Draft : Mid Draft : Aft Draft :
1.7 * Air Draft :
1.8 * INMARSAT number : * MMSI number :
1.9 * Gross Tonnage :
1.10 * Name of ship owner (company or individual) :
* Place of incorporation (applicable for company only) :
* Nationality (applicable for individual only) :
* Name of Company Security Officer (CSO) :
* CSO 24 hours contact tel/mobile no. :
1.11 * Name of agent in Singapore :
* Agent 24 hours contact tel/mobile no. : Fax no. :
* Agent's email address :
1.12 * Ship's email address :
2 Arrival Voyage Information
2.1 * Ship arriving from :
2.2 Port facility information
* Facility/Location : If Others, please specify the facility/location :
* Expected date and time of arrival:
* Expected date and time of departure:
* Purpose of call :
• Loading/ Discharging Cargo
• Embarking/Disembarking Passengers
• Taking Bunkers
• Taking Ship’s Supplies
• Changing Members of Crew
• Repair / Docking/ Outfitting at Shipyard
• Repairs at Anchorage
• Miscellaneous, if Miscellaneous, please specify purpose :
2.3 * General description of cargo onboard:
2.3.1 * Is the ship carrying any Dangerous Cargo? This includes dangerous cargo carried in packaged
form, i.e. IMDG Dangerous Goods (DG) cargo OR Hazardous Noxious Substances (HNS,
chemicals in bulk). Y/N
3 Security Related Information
3.1 * Current security level of ship:
3.2 List last 10 port calls (ship/port interface conducted) - Chronological order beginning with most
recent call
No Date From Date To Port Port Security Special or Additional
Facility Name Level Security Measures
1
2
3
4
5
6
7
8
9
10
3.3 List of most recent 5 ship-to-ship activities during the period specified in 3.2 - Chronological
order beginning with the most recent call :
No Date Date To Lat Lon Activity Security
From Measures Applied
1
2
3
4
5
3.4 * Does the ship have any privately contracted security personnel onboard? Y/N
3.5 * Does the ship have any refugees, stowaways, or persons rescued from sea onboard? Y/N
3.6 Remarks :
4 Declarations
4.1 Arms and Ammunition
* Is the ship carrying arms or ammunition onboard? Y/N
4.1.1 Type and quantity of arms, ammunition and/or explosives onboard forming part of the ordinary
armament of the vessel, or required for the service of the vessel or carried onboard for the
personal use of passengers or crew :
4.1.2 Does the ship have a strong room? Y/N If yes, location :
4.2 Mandatory Certificates
4.2.1 Does the ship have the following valid mandatory certificates onboard?
4.2.1.1 * Certificate of Insurance or other Financial Security in Respect of Civil Liability for Bunker Oil
Pollution Damage (BCC)? Y/N
Issuer: Expiry date:
4.2.1.2 * CLC 92 Certificate (for tankers)? Y/N
Issuer : Expiry date:
4.2.1.3 * International Ship Security Certificate (ISSC)? Y/N
Issuer : Expiry date:
4.3 Green Ship Programme
Is vessel registered under the Green Ship Programme – Green Port (GSP- Green Port)?
- Yes or No
If Yes, will vessel be using one of the following fuel/technology throughout entire port stay in Singapore?
Please choose from one of the 4 options:
Vessel will be using zero-emission fuel/technology (e.g. hydrogen, full electrification, hybrid
of hydrogen fuel cell and electrification etc.) throughout entire duration of port stay in Singapore.
Vessel will be using zero-carbon fuels (e.g. ammonia with pilot fuel capped at 25% with
ammonia slip/NO /N O addressed, B100 biofuel, green methanol etc.) throughout entire duration of port
x 2
stay in Singapore.
Vessel will be using low-carbon fuels with C value ≤ 1.375 (e.g. methanol) or using LNG
F
with methane slip addressed to max 1% or biofuels B50 up to B99 throughout entire duration of
port stay in Singapore.
Vessel is using low-carbon fuels with 1.375 < C value ≤ 2.750 (e.g. using LNG with
F
methane slip unaddressed) or biofuels B24 up to B49 throughout entire duration of port stay in
Singapore.
4.4 * Ballast Water Management Convention
4.4.1 Does the vessel have IBWMC / Statement of Compliance (Y/N)
4.4.1.1 Is the Ballast Water Management System (BWMS) operational, if fitted (Y/N)?
(if BWMS is not applicable, please select “No”.)
4.5 * Sulphur Limit
4.5.1 Please specify the method for compliance with MARPOL Annex VI Regulation 14.1 with regard
to 0.50% m/m fuel oil sulphur content limit throughout the vessel’s stay in Singapore port waters.
4.5.2 Please specify the type of scrubber installed on board.
Open-Loop (Note: Discharge of wash water from open-loop scrubbers is prohibited in Port of
Singapore. Vessel shall complete changeover to compliant fuel prior entry into Singapore Port
Limits.)
Does the vessel have enough compliant fuel oil on board throughout the vessel’s stay in
Singapore? Y/N
Has arrangement been made to procure compliant fuel in Singapore? Y/N
Close-Loop
Hybrid Type (Note: Scrubber shall only be operated in closed-loop mode or ship to use
compliant fuel)
4.5.3 Please specify the type of compliant fuel oil (<=0.50% sulphur content) that will be used on
board.
• Vessel will be using Low Sulphur Fuel Oil (LSFO)
• Vessel will be using Marine Gas Oil (MGO)
• Vessel will be using Liquefied Natural Gas (LNG)
• Vessel will be using other alternative fuel oil to comply with the requirement
• Please specify:
4.5.4 Has the vessel completed the Fuel Oil Non Availability Report (FONOR)?
Yes (Please send a copy of the FONOR to shipping@mpa.gov.sg; BSD@mpa.gov.sg)
Has arrangement been made to dispose the non-compliant fuel oil in Singapore? Y/N
Has arrangement been made to procure compliant fuel oil in Singapore? Y/N
No
• The vessel took on board compliant fuel oil as per Bunker Delivery Note (BDN) but later
test results show the fuel to be non-compliant
• Other reason for not completing the FONOR, please specify:
4.6 * Will vessel be operating any unmanned aircraft (e.g. radio-controlled aircraft, drones, remote-
controlled kites etc) while in port (refer to Port Marine Circular 22 of 2021 “Flying of Unmanned
Aircraft Over Singapore Port Waters”)? Y/N
4.7 Above information is declared by
4.7.1 * Name:
4.7.2 * Title:
4.7.3 * Location of ship at the time the report is made: Lat / Long / Port
4.7.4 * Time:
4.7.5 * Date
ANNEX B
NOTIFICATION OF ARRIVAL FOR VESSELS LESS THAN 500 GT
The owner, agent, master or person-in charge of a vessel of under 500 Gross Tonnage
(GT) shall notify the Port Master at least 12 hours prior to the vessel’s arrival in Singapore.
2 The Notice of Arrival (NOA) report shall be addressed to the Port Master and must
include the information outlined in the reporting format as shown in Appendix 2. The NOA can
be transmitted though one of the following methods:
a) Upload via digitalPORT@SGTM (https://digitalport.mpa.gov.sg); or
b) Send via email to noa@mpa.gov.sg; or
c) Send via Telefax to +65 6224-5776.
3 For vessels returning from a location in the Singapore Strait, the NOA may be
transmitted via VHF radio immediately upon the vessel’s departure from the location.
a) For vessels in the VTIS East sector, the NOA shall be transmitted on VHF Channel
10;
b) For vessels in the VTIS Central sector, the NOA shall be transmitted on VHF
Channel 14;
c) For vessels in the VTIS West sector, the NOA shall be transmitted on VHF Channel
73
4 A NOA is not required if a Pre-Arrival Notification (PAN) has already been submitted
for the vessel.
5 For any inquired regarding the NOA, please contract the Vessel Traffic Management
Department at telephone +65 6325-2493/2494, or email to pocc@mpa.gov.sg.
APPENDIX 2
NOTIFICATION OF ARRIVAL REPORTING FORMAT
(Note: All fields are mandatory and shall not be left blank)
S/N Item Data Explanation
1 Name of vessel e.g. Name of Vessel
MILLENNIUM
FALCON
2 Call Sign e.g. 3ABC6 Call Sign
3 MMSI e.g. 123456789 Maritime Mobile Service Identity Code
4 IMO Number e.g. 0007909853 Vessel’s IMO ship identification number
5 Draft e.g.5 m Draft of vessel in metres
6 Height e.g. 20 m Height in metres1
7 Agent e.g. ABC Shipping Name of local agent
8 ETA e.g. First 8 numerals [18062016] denote date,
18062016/1800 month and year (i.e. DDMMYYYY) of
arrival.
Last 4 numerals [1800] denote time of
arrival (HHMM) at local time
9 Direction From From E or W or S Direction from which the vessel is
approaching Singapore e.g. E (East), W
(West) or S (South). Note: Only one
direction is to be indicated.
10 Intended Location e.g. AEBA or Abbreviated location code in port e.g.
PEBGA or Name AEBA (Anchorage Eastern Bunkering
of Terminal or “Alpha”) or name of terminal or port facility.
Port Facility
11 Purpose of Port e.g. Bunkering, To state the purpose of port call.
Call Taking Ship’s
Stores, Cargo
Operations, Crew
Change, Repairs/
Docking at
Shipyard, Repairs
at Anchorage
12 Last Port Name of last port Last port of call e.g. Hong Kong
13 Is the vessel Y or N These arms or explosives refer to those
carrying arms2 If Y, list type and belonging to the ship or persons on board,
quantity. and not carried as cargo. The vessel shall
maintain a list detailing the type, quantity,
and/or explosives3 and identification numbers for each item
onboard4? and to make available such list when
1 HEIGHT – Refers to the height declared by the vessel, measured vertically from the water-
line to the highest point of the vessel including its cargo, structure or equipment on board. If
there are extendible structures and the extended height exceeds the heights of its cargo or
fixed structures or equipment on board, the highest point shall be the maximum height
attainable by these structures when fully extended. The height must be verifiable with the
appropriate plans or documents carried on board the vessel.
2 Arms means – (a) firearms, air-guns, air-pistols, stun guns, electronic dart guns, automatic
guns, automatic pistols, guns or any other kind of gun from which any shot, bullet or other
missile can be discharged or noxious fumes or noxious substance can be emitted, and any
component part of any such arms; (b) bayonets, swords, daggers, spears and spearheads;
and (c) such weapon, accessory, or other article or thing, as specify to be arms for the
purposes of the Arms and Explosives Act (Cap. 13) or any part thereof;
S/N Item Data Explanation
requested by the Authority, or, an
authorized officer
14 Will vessel be Y or No Examples of unmanned aircraft include
operating any If Y, vessel is radio-controlled aircraft, drones and
unmanned aircraft required to submit remote-controlled kites.
while in port? the notification via Refer to Port Marine Circular 22 of 2021
LINK “Flying of Unmanned Aircraft over
Singapore Port Waters.”
15 Remarks (if any) The following information is to be declared
as appropriate:
Conditions affecting the navigation of the
vessel such as defective propulsion
machinery, steering equipment, thrusters,
list and/or awkward tows;
Fire hazards on board. These include
hazards involving dangerous goods;
Nature of damage in the case of damage
vessels; and Nature of immediate
assistance required on arrival (if any) such
as medical or firefighting.
Note: To indicate NA if not applicable
I, [state name] the master of the vessel named in this NOA, declare that I know of and
understand the requirements of the Singapore authorities for the COVID-19 pandemic, in
particular, the safe management requirements or measures stated in the relevant Port Marine
Circulars issued by the Port Master or the Maritime and Port Authority of Singapore. I further
declare that I have clearly informed the crew of my vessel of the requirements of the Singapore
authorities, and will ensure that the crew comply with all the requirements.
Declaration made by
Name :
Designation :
Time :
Date :
3 Explosive means any explosive within the meaning of the Arms and Explosives Act (Cap.
13).
4 Arms and/or explosives carried onboard– Refers to arms or explosives belonging to the ship
or persons on board, i.e. such articles as form part of the ordinary armament of any vessel or
as are required for the service of any vessel or the personal use of the crew or the passengers
thereof;
| No | Date From | Date To | Port | Port | Security | Special or Additional | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Facility | Name | Level | Security Measures | |||||||||||
| 1 | ||||||||||||||
| 2 | ||||||||||||||
| 3 | ||||||||||||||
| 4 | ||||||||||||||
| 5 | ||||||||||||||
| 6 | ||||||||||||||
| 7 | ||||||||||||||
| 8 | ||||||||||||||
| 9 | ||||||||||||||
| 10 | ||||||||||||||
| No | Date | Date To | Lat | Lon | Activity | Security | ||||||||
| From | Measures Applied | |||||||||||||
| 1 | ||||||||||||||
| 2 | ||||||||||||||
| 3 | ||||||||||||||
| 4 | ||||||||||||||
| 5 | ||||||||||||||
| S/N | Item | Data | Explanation | |||||||||||
| 1 | Name of vessel | e.g. MILLENNIUM FALCON | Name of Vessel | |||||||||||
| 2 | Call Sign | e.g. 3ABC6 | Call Sign | |||||||||||
| 3 | MMSI | e.g. 123456789 | Maritime Mobile Service Identity Code | |||||||||||
| 4 | IMO Number | e.g. 0007909853 | Vessel’s IMO ship identification number | |||||||||||
| 5 | Draft | e.g.5 m | Draft of vessel in metres | |||||||||||
| 6 | Height | e.g. 20 m | Height in metres1 | |||||||||||
| 7 | Agent | e.g. ABC Shipping | Name of local agent | |||||||||||
| 8 | ETA | e.g. 18062016/1800 | First 8 numerals [18062016] denote date, month and year (i.e. DDMMYYYY… | |||||||||||
| 9 | Direction From | From E or W or S | Direction from which the vessel is approaching Singapore e.g. E (East)… | |||||||||||
| 10 | Intended Location | e.g. AEBA or PEBGA or Name of Terminal or Port Facility | Abbreviated location code in port e.g. AEBA (Anchorage Eastern Bunkeri… | |||||||||||
| 11 | Purpose of Port Call | e.g. Bunkering, Taking Ship’s Stores, Cargo Operations, Crew Change, R… | To state the purpose of port call. | |||||||||||
| 12 | Last Port | Name of last port | Last port of call e.g. Hong Kong | |||||||||||
| 13 | Is the vessel carrying arms2 | Y or N If Y, list type and quantity. | These arms or explosives refer to those belonging to the ship or perso… | |||||||||||
| and/or explosives3 onboard4? | and identification numbers for each item and to make available such list when | |||||||||||||
| S/N | Item | Data | Explanation | |||||||||||
| requested by the Authority, or, an authorized officer | ||||||||||||||
| 14 | Will vessel be operating any unmanned aircraft while in port? | Y or No If Y, vessel is required to submit the notification via LINK | Examples of unmanned aircraft include radio-controlled aircraft, drone… | |||||||||||
| 15 | Remarks | (if any) | The following information is to be declared as appropriate: Conditions… |
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